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The UQ Leadership Survey is a 360-degree feedback tool designed to help you enhance your leadership and support your development. The survey provides you with data and insight into perceptions of your leadership style held by your manager, team members and colleagues. 

About the survey

The survey is designed to support development of leadership skills and behaviour related to the seven capabilities of the UQ Leadership Framework. The survey has been developed in collaboration with Voice Project, survey specialists based at Macquarie University. The survey and report can help a leader understand the perceptions of others, compare these with the leader's self-perceptions, and develop an action plan for development. The survey does not measure intent, personality, ability, or any similar factors. The survey report is intended as a stimulus for reflection and conversation, and should be interpreted alongside other performance indicators.

Who can complete the UQ Leadership 360 process?

The survey is designed to help leaders across UQ to assess their leadership behaviour. It is expected that senior leaders at UQ will undertake the 360-degree feedback process on a regular basis. Other UQ staff members may elect to undertake the 360 survey to meet a particular need. If you are interested in a 360-degree feedback process, please contact the UQ Leadership team within the Organisational Development Unit.

General information

 

A 360-degree feedback survey asks for feedback from people who work in a variety of relationships with the individual leader seeking feedback. It usually includes feedback from peers or colleagues, direct reports, managers and sometimes customers, collaborators or other stakeholders, along with self-ratings. For more information about 360-degree feedback generally, visit the 360-degree feedback page.

Leadership is not just about what a leader does, but also how others perceive this behaviour. It is important for leaders to understand the impact of their behaviour on others. A 360 survey can help leaders to understand how others perceive their behaviour, strengths and development needs.

Effective leadership is crucial to the achievement of UQ's strategic objectives. The UQ Leadership Framework and associated feedback survey are tools to support the development of 'strong, effective, inclusive and innovative leadership behaviours at all levels throughout the University'.

For senior leaders at UQ, there is an expectation that 360-degree feedback surveys will be completed on a regular basis. Other UQ staff members may elect to undertake the 360 survey to meet a particular need. If you are interested in a 360-degree feedback process, please contact the UQ Leadership team within the Organisational Development Unit.

Review the frequently asked questions below. If your query remains unanswered, or you would like to discuss anything further, please contact your survey organiser or UQ Leadership.

Information for leaders being rated

 

The UQ Leadership Survey is a tool to support your leadership development. Gathering feedback from those you work with enables you to understand their perceptions and the impact of your leadership behaviour. This information provides the basis for your leadership development planning, supporting you to continue becoming a more effective leader.

The survey is hosted through Voice Project's online survey system. Leaders who are undertaking the survey nominate their raters using a template spreadsheet. The survey organiser will then arrange for email invitations to be sent to both leaders and respondents from the survey system. Once the survey closes, a report is generated which summarises the responses. Leaders will receive the report at their debrief session and will discuss the data and begin to formulate their action plan.

At the completion of your curvey, you will receive a report summarising the responses. The UQ leadership capability survey report is a tool for your development. The primary use of your data will be for your own review and action planning, and this is the only way that your individual, identifiable data wil be used.

Group reports may be produced at times to help identify group-level training needs and trends. Group reports contain data averaged across a specified group of participants (e.g. all senior manager participants). Group reports do not include the identity of respondents, and no individual scores are identifiable. Group reports are only produced with a minimum of five participants in order to preserve anonymity.

In future iterations of the survey, aggregated data may be used to provide a benchmark score for respondents.

All data is collected and stored by Voice Project, our survey partner. Voice Project may use de-identified data combined with many other people's data for research or benchmarking purposes.

Once your survey closes your survey organiser will generate a report from the responses. In most cases you will receive this report during a debrief session with either a consultant from the OD team or an external coach, depending on your situation. In this meeting you will review the results and start planning the actions you will take in response to the results.

It is expected that you will share your intended action plan with your manager at a later point. It is also expected that you will share a summary of your action plan with your team. You will not be required to share your full report with any other parties unless you choose to do so.

If you have already organised a 360-degree feedback process, your survey organiser will guide you through the process. Review the briefing guide for leaders for more information.

If you are interested in undertaking a survey process, please contact the UQ Leadership team within the Organisational Development Unit to discuss your needs.

Information for respondents

 

The leadership capability survey is a tool for the development of the individual seeking feedback. Each individual being rated will receive a report summarising their responses. This report belongs to the individual participant, and will not be used for any purpose beyond the survey debrief without permission.

Group reports may be produced at times to help identify group-level training needs and trends. Group reports contain data averaged across a specified group of participants (e.g. all senior manager participants). Group reports do not include the identity of respondents, and no individual scores are identifiable. Group reports are only produced with a minimum of five participants in order to preserve anonymity.

In future iterations of the survey, aggregated data may be used to provide a benchmark score for respondents.

All data is collected and stored by Voice Project, our survey partner. Voice Project may use de-identified data combined with many other people's data for research or benchmarking purposes.

You are under no obligation to participate in a 360 survey, even if invited. If you receive an invitation to complete a survey that you do not feel comfortable participating in, you can let the person know that you would prefer not to participate, or simply not respond, or contact the survey organiser to discuss your situation. Numerous people are invited to complete a survey, and the person being rated will not know who has responded or not.

For respondents other than the manager of the person being rated, responses are anonymous and the survey process aims to protect the identity of respondents. If you are the manager of the person being rated, your response is not anonymous, as you will likely be the only person in this category. Measures to protect anonymity include:

  • All surveys are completed online and data stored independently with Voice Project.
  • Reports will only be produced if at least five surveys (in addition to a self-rating) have been completed.
  • Self-ratings and manager's ratings are identifiable in the final report.
  • Responses from peers, direct reports, and 'other' respondents will be combined and only presented if there are at least three completed responses per category (i.e. three peers, three direct reports).
  • Written feedback is included in full, in randomised order and without identification.
  • The report does not identify who responded to the survey or otherwise.
Feedback from managers is a critical part of 360-degree feedback processes. Managers provide a unique perspective on a person's leadership behaviour, which is essential to support leadership development.

Usually a survey participant will only nominate one manager to provide feedback, meaning that it is impossible to aggregate results with others. However, if more than one manager is nominated, ratings from all managers will be aggregated to provide an average rating. Written comments are never attributed to a particular respondent, though they are presented in full and unedited.

Written responses in the survey about the leader's strengths and improvement areas will be provided in full in the feedback report. The responses are presented in a randomised order to maximise anonymity.

Please ensure your comments are respectful and constructive, and try not to include any information that may identify you. Shorter comments are usually less easily identified as being provided by a specific person.

Review the briefing guide for respondents.

When you receive the automated email invitation, complete the survey by clicking on the unique survey link and following the instructions. The survey will generally take approximately 15 minutes to complete. If you have any further questions please contact the survey organiser listed in the survey email or the UQ Leadership team within the Organisational Development Unit.

Information about the survey itself

 

Yes, all questions are required. If you do not complete all questions and reach the finish page, your survey will not be included in overall results. If you do not feel able to answer a particular question, use the 'Not Applicable/Cannot Say' option.

Use of a scale with no 'mid-point' helps to provide more clear and usable feedback for the person being rated. The scale used in the survey also allows greater differentiation amongst positive performers.

The UQ Leadership Survey was developed in collaboration with Voice Project, survey specialists headquartered at Macquarie University. Where available, questions were selected from the Voice Project's bank of questions with demonstrated reliability. These questions were supplemented with tailored questions specifically crafted for UQ, in order to ensure content validity of questions in relation to UQ's leadership capabilities.

 

Survey resources

Briefing guide for leaders (.pdf)

Briefing guide for respondents (.pdf)

UQ Leadership Survey overview (.pdf)

Respondent selection template (.xlsx)

Sample email for contacting survey respondents (.docx)